Student Payroll FAQ
What do I need to do to get paid?
- There are a number of forms to be completed prior to the end of your third day of work. The forms can be found at http://www.dsu.edu/hr/student-forms.aspx
- Until the paperwork is completed, a timesheet will not be available, and you are not authorized to work.
- You will be issued an ID and password to the SNAP portal, your gateway to the Banner payroll system. Timesheets are to be completed after each work shift.
- To view a Computer Based Training (CBT) on SNAP and/or the Banner Payroll system, you will need to log into SNAP with the SNAP ID and password giving to you by Human Resources and then go to the Help Tab. You will need to then click on CBT Training in the South Dakota Tutorials and Training Box.
- The following are the sessions geared toward timekeeping on the Web.
- "Getting Started" - contains sessions on Portal Login and Navigation
- Payroll Module" - contains sessions on Completing & Submitting Timesheets for overtime eligible employees, among others.
How Am I Paid?
- Access your timesheet through the SNAP portal. The link can also be found at the top of every page on the DSU site.
- Record the exact number of hours you worked on each day. Overtime is not permitted. Students should not "lump" hours together (i.e., if a time card is late, total hours for the previous month should not be listed on one day).
- Hours should be rounded to the nearest quarter hour and entered in decimal form. Examples:
- 1 hour and 10 minutes = 1.25 hours
- 2 hours and 5 minutes = 2.0 hours
- 3 hours and 50 minutes = 3.75 hour
- At the end of the pay period, review your hours for accuracy. When it is correct and complete, submit it for approval. By submitting it, you are attesting to its completeness and accuracy.
- It is your responsibility to submit your timesheet for approval prior to 10 am on the 22nd of each month (or the first day following, if the 22nd falls on a weekend or a holiday).
- Your supervisor must approve the timesheet prior to 3 pm on the 22nd of the month in order for your hours to be paid in that payroll.
- Late timesheets will not be processed until the next available payroll. You may request an emergency check for a fee of $25. See payroll schedule for the due dates for timesheets by going to the Payroll link
- All positions are paid according to the DSU variable wage scales based on criteria in job descriptions. Please ask your supervisor for information on your particular wage rate.
- The weekly pay period is Sunday through Saturday.
- All earnings are subject to statutory federal income tax regulations. Students enrolled at least half-time during the academic year are exempt from Social Security (Medicare/FICA) taxes. For more details go to Payroll FICA Taxation.
- Academic Year: Gross earnings are applied to your work study award; net earnings are paid to you. The maximum gross amount you may earn for the academic year is based on your work award.
When will I get paid?
- Pay day is the last working day of the month. For a schedule of pay periods, timesheet due dates, and pay dates, please go to pay dates schedule.
May I work overtime?
- Overtime pay (time and a half for hours worked over 40) is not generally allowed by DSU policy. If you are working in two departments, the hours are totaled. You should discuss this with the supervisor of the both departments if your total hours may exceed 40.
May I receive a payroll advance?
- Advances are not allowed under South Dakota law. If you have a financial emergency, please contact the Financial Aid Office.